Rules and procedures for BASR-Meetings
The rules and procedures for meetings of the Board of Advanced Studies and Research (BASR) according
to the Higher Education Commission (HEC) of Pakistan at Northern University typically include several
key elements to ensure effective governance and oversight. Here’s an outline based on standard
practices that HEC promotes:
• BASR should meet at least once every semester or as required to address ongoing
research and academic matters.
• The agenda must be prepared by the chairperson and distributed to members in advance,
typically at least one week before the meeting.
• Members can suggest additional items to be included in the agenda before its
finalization.
• A specific number of members must be present for the meeting to be valid, usually
defined as a simple majority.
• The chairperson leads the meeting, facilitating discussions and ensuring all members
have an opportunity to contribute.
• Accurate minutes must be recorded, detailing discussions, decisions, and any action
items assigned.
• Decisions may be made by consensus or through a formal vote, depending on the nature
of the issue.
• Voting outcomes and decisions must be documented in the minutes.
• Members are expected to maintain confidentiality regarding discussions that involve
sensitive information or proprietary research.
• At the end of each meeting, specific responsibilities for action items should be
assigned to members to ensure follow-up.
• The board's effectiveness and adherence to its mission and responsibilities may be
reviewed periodically to enhance governance practices.
• BASR is often required to submit regular reports to the university's administration
and HEC regarding its activities, decisions, and research oversight.
• The record of proceedings of meetings of the BASR will be maintained by the Secretary
and confirmed by the Rector/Chairperson. The proceedings after authentication by the Rector will be
circulated among the members. An advance copy of a paragraph of the proceedings may, with the
permission of the Rector, be issued for necessary action.
• The BASR is authorised for a change of supervisor.
• The approval of subjects for research and appointment of supervisors in the case of MS
examination will be accorded by the Chairperson on behalf of the BASR on the recommendations of the
Board of Studies concerned.
• The approval of the research proposal and appointment of supervisor/s in the case of
Ph.D. examination will be accorded by the BASR when the candidate has satisfied the members of BASR
through the presentation.
• A previous decision of the BASR shall not ordinarily be reconsidered within one year
of the date of the decision in a subsequent meeting of the BASR unless the Vice-Chancellor recommends
so.
• The rules may be added to, changed, or modified from time to time at the discretion of
the BASR.
